PRIVACY POLICY

DATA PRIVACY NOTICE

St. Edmund's Church, Allenton and Shelton Lock, Derby

1. Your personal data – what is it?
Personal data is any information about a living individual that enables that individual to be identified. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2018 (the “GDPR”).

2. Who are we?
St Edmund's church Allenton and Shelton Lock is the data controller, which means we decide how and why to collect and use personal data. We are also a Data Processor which means authorised staff members are accountable for processing relevant data.

3. How do we process your personal data?
St Edmund's church Allenton and Shelton Lock complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public in the city of Derby;

  • To administer membership records;

  • To fundraise and promote the interests of the charity;

  • To manage our employees and volunteers;

  • To maintain our own accounts and records (including the processing of gift aid applications);

  • To inform you of news, events, activities and services running at St Edmund’s;

  • To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

  • Your explicit consent for your data to be used so that we can keep you informed about news, events, activities, and services and keep you informed about diocesan events.

  • Processing is necessary for carrying out legal obligations in relation to Gift Aid

  • Processing is carried out by St. Edmund's:

    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

  • there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.

https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Specifically, we retain membership roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which St Edmund's church Allenton and Shelton Lock holds about you;

  • The right to request that St Edmund's church Allenton and Shelton Lock corrects any personal data if it is found to be inaccurate or out of date;

  • The right to request your personal data is erased where it is no longer necessary for St Edmund's church Allenton and Shelton Lock to retain such data;

  • The right to withdraw your consent to the processing at any time

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

  • The right to object to the processing of personal data, (where applicable)

  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.

Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details
To exercise all relevant rights, queries, or complaints please in the first instance contact the Data Protection Officer at [TBC].

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.